NextGen Platform Account Effective Date: March 01, 2025
1. Introduction 1.1 Purpose This Data Privacy Consent Form outlines how your personal data will be collected, used, stored, and protected by the Digital Analytics and Transformation Unit (DAT) of Universal Access and Systems Solutions Inc. in connection with your use of the NextGen platform.
1.2 Scope This consent covers all modules and services under the NextGen ecosystem including, but not limited to:
• NextGen Hub
• NextGen Score
• NextGen Survey
• All future affiliated platforms or digital services
2. Collection of Personal Data 2.1 Information Collected We may collect the following personal data:
• Full name
• Company ID number or employee ID
• Email address and contact number
• Department and business unit affiliation
• Usage logs, system activity, and behavior data within the platform
• Any additional data voluntarily provided via forms or submissions
2.2 Source of Data Your data will be collected directly from you during registration and throughout your use of the platform.
3. Use and Purpose of Data 3.1 Primary Use Collected data will be used for:
• User authentication and platform access
• Enabling analytics, reporting, and personalized dashboards
• Monitoring and improving service performance
• Communications regarding updates, maintenance, and feedback collection
3.2 Secondary Use Aggregated, anonymized data may be used for internal research, business intelligence, or operational improvements, without personally identifying any individual.
4. Data Sharing and Access 4.1 Internal Access Your data may be accessed only by authorized personnel of:
• The Digital Analytics and Transformation Unit (DAT)
• The Information Technology and Security Teams
• Platform Administrators and Service Desk
4.2 Third-Party Sharing No personal data will be shared with external entities without your explicit written consent, unless required by law.
5. Data Retention and Storage 5.1 Retention Period Your personal data will be retained for the duration of your platform use and for a maximum of five (5) years thereafter, unless a longer retention period is legally required.
5.2 Data Storage All data will be securely stored in cloud and on-premise systems protected by security protocols compliant with organizational IT standards and data privacy laws.
6. Rights of the Data Subject You have the right to:
• 6.1 Be informed about the processing of your data
• 6.2 Access and request a copy of your personal data
• 6.3 Rectify any inaccurate or outdated information
• 6.4 Withdraw consent at any time, subject to applicable consequences
• 6.5 File complaints with the Data Privacy Officer or NPC, if necessary
7. Security Measures We adopt administrative, physical, and technical safeguards to prevent loss, misuse, or unauthorized access to your data. These include but are not limited to:
• Role-based access controls
• Encrypted data storage
• Multi-factor authentication
• Regular audits and risk assessments
8. Consent and Acknowledgement By clicking “I Consent” during account registration or by signing below, you:
• Acknowledge that you have read and understood this Data Privacy Consent Form
• Agree to the collection, processing, and storage of your personal data as described above
• Confirm that you are giving informed and voluntary consent in compliance with the Data Privacy Act of 2012
9. Contact Information For questions, concerns, or requests regarding your data, you may contact:
Workforce-NextGen@uas.com.ph
Terms and Conditions of Use
NextGen Platform Account Effective Date: March 01, 2025
1. General Provisions
1.1 Purpose
These Terms and Conditions (“Terms”) govern the registration, access, and use of the NextGen Platform, developed and managed by the Digital Analytics and Transformation Unit (“DAT Unit”) of [Your Company Name].
1.2 Acceptance of Terms
By registering for a NextGen account, the User agrees to comply with these Terms. Non-compliance may result in suspension or termination of access.
2. Definition of Terms
2.1 “Platform”
Refers to the NextGen digital ecosystem, including but not limited to:
- NextGen Hub
- NextGen Score
- NextGen Survey
- Future modules developed under the NextGen brand
2.2 “User”
Refers to any employee, authorized personnel, or third-party individual granted access to the Platform.
2.3 “Organization”
Refers to [Your Company Name], the legal entity owning and operating the NextGen Platform.
3. User Registration and Eligibility
3.1 Account Registration
Users must complete the registration process using accurate and verifiable information. Access is granted only to authorized users as defined by the DAT Unit.
3.2 Authentication
Account access requires proper authentication credentials. The User is responsible for maintaining the confidentiality of login information.
3.3 Ineligibility
The Organization reserves the right to reject, suspend, or revoke account access based on non-compliance or changes in eligibility.
4. Data Use and Privacy
4.1 Data Handling
All information accessed or submitted within the Platform is subject to the Organization’s Data Privacy Policy.
4.2 Data Ownership
All analytics, metrics, and data visualizations remain the intellectual property of the Organization unless otherwise specified.
4.3 Confidentiality
Users shall not share or distribute data obtained from the Platform outside authorized channels.
5. Acceptable Use Policy
5.1 Permitted Use
Users may use the Platform strictly for authorized business functions, data interaction, performance tracking, and internal analytics.
5.2 Prohibited Use
Users shall not engage in:
- Unauthorized access or sharing
- Data scraping or extraction
- Platform manipulation, tampering, or reverse engineering
Violations may result in disciplinary or legal action.
6. Intellectual Property
6.1 Ownership
All software, dashboards, visual assets, and codebases used in the Platform are proprietary to the Organization.
6.2 Restrictions
No part of the Platform may be reproduced, modified, or repurposed without prior written consent from the DAT Unit.
7. Platform Management
7.1 Modifications
The Organization reserves the right to alter features, interfaces, or access levels without prior notice, though reasonable efforts will be made to notify Users of major changes.
7.2 Downtime
Scheduled maintenance or system upgrades may result in temporary unavailability. The DAT Unit will coordinate notices in advance.
8. Termination and Revocation
8.1 Termination by Organization
User access may be terminated for violations of these Terms, disengagement from the Organization, or inactivity.
8.2 User Responsibility Post-Termination
Upon termination, the User must cease all access and destroy any locally stored materials or data.
9. Limitation of Liability
9.1 Disclaimer
The Platform is provided “as is.” The Organization makes no guarantees regarding uninterrupted service, complete accuracy, or bug-free performance.
9.2 Indemnity
Users agree to indemnify the Organization from any claims arising from misuse or unauthorized use of the Platform.
10. Final Provisions
10.1 Governing Law
These Terms shall be governed by and interpreted in accordance with the laws of the Republic of the Philippines.
10.2 Amendments
The Organization reserves the right to update these Terms at any time. Continued use of the Platform constitutes acceptance of any revisions.
11. User Declaration
By clicking “I Agree” during account registration, the User confirms that they:
- Have read and understood these Terms and Conditions;
- Agree to comply with all stated provisions;
- Acknowledge the responsibilities and liabilities associated with Platform usage.
